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SmartHub for Fully Electronic Accounting Archives

Beijing ML Technology is an internet company focused on online relationship-based social networking. Its products, including Yidui, have served a cumulative 200M+ users. Addressing pain points such as finance staff having to manually create, download, and upload documents to Weaver accounting archives after Feishu Approvals—tedious, inefficient, and error-prone—we connected Feishu Approvals with Weaver accounting archives, automatically generating PDFs from preset templates after approval and archiving them to Weaver in one click, eliminating manual finance work and saving substantial hours.

Real Business Scenarios · Verifiable Delivery Results
Internet Technology数字化管理系统 - Smart Hub for Fully Electronic Accounting Archives项目界面
CASE STUDYQingDaYun Client Case Studies
Project Outcomes

Key Metric Changes,
System Value at a Glance

Present real post-launch improvements with quantifiable business metrics, making project value more intuitive and easier to understand.

90%

Accounting archive filing time reduced

100%

Elimination of manual document creation and upload

100%

Archive data accuracy

Project Background

See the Business Clearly,
to Define the Right System Boundaries

Beijing ML Technology Co., Ltd., founded in 2015, is a national high-tech enterprise with social products including Yidui, Tietie, and HiFami, serving a cumulative 200M+ users worldwide. In 2025, the company filed for a main board listing on the HKEX; its prospectus reported 2024 revenue of RMB 2.373 billion. With rapid business expansion and listing audit requirements, the finance department handles daily creation and archiving of large volumes of payment and payable documents, placing extremely high demands on process standardization and data accuracy.

Problems & Solutions

From Business Challenges,
to a Clear System Answer

Business Challenges

Feishu Approvals and the Weaver accounting archive system run independently; after approval, finance staff must manually generate PDFs, download and save them, then log into Weaver to upload and archive—an entirely manual, time-consuming, and inefficient process.

System Response

By connecting Feishu Approvals with Weaver accounting archives, standard PDF documents are automatically generated from preset templates once approval passes and automatically archived to the corresponding Weaver directory—achieving "approve and archive" with no manual intervention throughout.

Business Challenges

Manual document creation and upload steps rely on hand operations; oversights can easily cause missing files, version errors, or inaccurate archival information—a compliance risk especially prominent in the context of IPO audits.

System Response

An automatic mapping and validation mechanism between approval fields and PDF templates ensures complete, accurate document information, with PDFs automatically named and uploaded by category, achieving 100% archival accuracy and full traceability.

Implementation Scope

How the System Truly Lands

Approve and Archive in One Click

Automatic Weaver accounting archive logic is embedded in the Feishu Approvals workflow. After employees complete payment requests or payable approvals, the system automatically captures approval data, generates standard PDF accounting vouchers from preset templates, and uploads them to the corresponding Weaver accounting archive directory. Finance staff no longer manually create, download, or upload documents—the entire process runs automatically. After launch, accounting archive filing time dropped by about 90%, manual document creation and upload were completely eliminated, and the finance team was freed from repetitive tasks to focus on higher-value financial analysis.

Internet Technology系统实施效果 - Smart Hub for Fully Electronic Accounting Archives

End-to-End Traceability with Assured Compliance

The system automatically records a complete log of every archiving operation, including generation time, operator, and document version. All archived files are bidirectionally linked to Feishu approval records, so finance staff and management can trace any document's approval history and archive status in Feishu or Weaver at any time. 100% archival accuracy with complete operation trails provides solid data support and process assurance for IPO audit compliance.

Frequently Asked Questions About the Fully Electronic Accounting Archives SmartHub

Internet technology companies face Feishu Approvals and the Weaver accounting archive system running independently—how to solve this problem?

Feishu Approvals and the Weaver accounting archive system run independently; after approval, finance staff must manually generate PDFs, download and save them, then log into Weaver to upload and archive—an entirely manual, time-consuming, and inefficient process. By connecting Feishu Approvals with Weaver accounting archives, standard PDF documents are automatically generated from preset templates once approval passes and automatically archived to the corresponding Weaver directory—achieving "approve and archive" with no manual intervention throughout. QingDaYun implemented the corresponding system modules through custom development, proven effective across multiple internet technology projects.

Internet technology companies face manual document creation and upload steps prone to oversight—how to solve this problem?

Manual document creation and upload steps rely on hand operations; oversights can easily cause missing files, version errors, or inaccurate archival information—a compliance risk especially prominent in the context of IPO audits. An automatic mapping and validation mechanism between approval fields and PDF templates ensures complete, accurate document information, with PDFs automatically named and uploaded by category, achieving 100% archival accuracy and full traceability. QingDaYun implemented the corresponding system modules through custom development, proven effective across multiple internet technology projects.

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